
Coláiste Chilliain Data Protection Policy
Introduction:
This policy pertains to the school staff, teachers, parents, guardians, pupils and the Board of Management.
‘Data protection is the method whereby a person’s right to privacy regarding their personal details is protected. These rights are relevant whenever a report is kept on a computer or in writing as part of the school’s recording system.’
Aims:
The aim of this policy is to retain important information regarding the school community in an appropriate manner which is to the benefit and development of the school. According to the Data Protection Acts 1088 and 2003 (amended) the school is obligated to protect information regarding the school community according to the eight data protection rules as outlined below:
Recording of Data:
The school collects personal data in an appropriate manner for the benefit and improvement of the school.
Recording of Staff data:
The following could be included in data sought regarding staff;
School Pupils:
The following could be included in data sought regarding pupils;
Board of Management Records:
The following could be included in data sought regarding the Board of management;
Access requests:
On requesting access to personal records the individual is entitled to receive the following (with regard to constraints in Note A below) and notwithstanding other legislative rights:
In order to request access to data an individual must;
Processing a Data Access Request:
The school will provide a report within forty days of the request or in the case of exam records within sixty days from the date of the request or within 60 days of the results being issues (whichever is later).
The report will be in a clear and accessible format, appropriate for the lay person.
The individual will be informed within 40 days if there is no information kept on them.
In the case of incorrect information, this will be corrected or deleted within 40 days of the initial request date.
The fee will be repaid (if applied) to the individual if the request is not fulfilled or if the data must be corrected, expanded or deleted.
NOTE: If the school is not otherwise informed in writing, the school accepts that the parents are co-custodians of their child and that the school may share information about the other parent and child with either parent.
If the school has been informed that a couple have separated the school has the right to seek the permission of the parents or a custody order or any other evidence before any information is provided.
Note A:
Access request from a pupil.
A student who has reached the age of 18 or above is entitled to access his or her personal data in accordance with the Data Protection Acts.
Depending on the age and nature of the record a pupil under 18 may be given access to personal information. The following is recommended;
Security:
The Management of Coláiste Chilliain has implemented a security protocol which aims to protect all personal data, both written and electronic against unauthorised access or use.
These security measures are regularly reviewed.